An enterprise electronic archive (EIA) is a digital archive that stores the company's files in an centralized location. It combines all of the company's information into one location and can help reduce costs and increase productivity. It also lets employees quickly access the information they require and speed up the process of work.
Traditionally, a business would make use of stacks of paper to store its documents, but this isn't only costly but also unsustainable for the environment. Paper files aren't as secure and secure as digital ones. Cloud storage solutions and EIA have helped to solve numerous issues that are related to compliance and documentation storage.
A well-designed EIA can help businesses to comply with the regulations imposed on them by various laws governing digital files, communications, and Personal Identifiable Information. It can also assist in limit the possibility of lawsuits from suppliers, vendors clients, other companies and more.
In addition, a quality EIA software solution should offer an array of deployment options that meet the needs of the company. For instance, large companies might prefer an on-premise installation however small and mid-sized enterprises may want to opt for a hosted solution that is able to be scalable as the company grows. It should also provide flexible access controls for different kinds of users, such as regular employees Legal and compliance teams and IT staff. It should also provide the ability to design and modify roles for users, along with the permissions that are associated with the roles.