Board Meeting Structure - The Backbone That Enables Your Board to Make Productive Decisions

The structure of your board is what allows it to make good decisions. Aboard meetings typically begin with a call-to-order where the chairperson welcomes everyone and introduces new members and explains the vision and mission statement. The next step at the board meeting is to review and approve the minutes of previous meetings. This gives the board an overview of where the organization is.

After the board has discussed its past performance, it's now time to think about strategies that can increase awareness of nonprofits increasing donor and member numbers and create opportunities for fundraising. Ideas can be translated into concrete steps by every department. Senior management should share their ideas for growth during this part of the meeting, and also solicit feedback from of the executive team. The board must then agree on a strategy that can be implemented within the timeframe specified.

This is also an opportunity to work through any obstacles that could hinder the implementation of your chosen plan, including budgetary issues or time constraints. The board should work together to find solutions that allow the company to conquer these obstacles and move forward.

The time during the meeting is usually reserved for any announcements, congratulatory messages or condolences the attendees may have. It also includes important additions to the upcoming session's agenda. Then, the chairperson of the board usually concludes the meeting by declaring the end time so that the secretary can record the time in the minutes.

May 23, 2023
Gary Stevens

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